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Progressive Systems Ltd

​Transforming Operational Processes Through Automation and Digital Solutions

Overview

Progressive Systems is a leading construction and property services organisation operating across the South West. As the business continued to grow, a number of operational processes relied heavily on manual administration, spreadsheets, email workflows and disconnected systems.

Datavo partnered with Progressive Systems to identify opportunities for improvement and implement practical digital solutions that increased efficiency, improved visibility and reduced administrative burden.

The Challenge

Like many growing construction businesses, Progressive Systems faced several common operational challenges:

  • Manual and time-consuming business processes

  • Multiple spreadsheet-based workflows

  • Limited visibility of operational information

  • Paper and email-driven approvals

  • Document management and archive requirements

  • Duplication of effort across departments

  • Increasing administrative workload as the business expanded

The Solution

Datavo designed and delivered a programme of operational improvement initiatives using Microsoft 365, SharePoint, Power Platform and Azure technologies.

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Key deliverables included:

  • 16 bespoke Power Apps supporting operational processes

  • Workflow automation using Power Automate

  • SharePoint document management solutions

  • Operational dashboards and reporting

  • NCR and quality management processes

  • Digital forms and approval workflows

  • Azure-based document archive solution

  • Centralised information management and reporting

The Outcome

The programme delivered significant operational benefits across the organisation:

✔ Reduced manual administration

✔ Improved visibility of operational performance

✔ Faster and more efficient workflows

✔ Better document management and information access

✔ Reduced duplication of effort

✔ Improved reporting and management information

✔ Scalable digital processes supporting future growth

✔ Increased utilisation of existing Microsoft 365 investment

Technologies

  • Microsoft Power Apps

  • Power Automate

  • SharePoint Online

  • Power BI

  • Microsoft 365

  • Azure Storage

  • Azure Automation

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